TENDERING SPECIALIST

Works with Sales Representatives, Territory Managers, vendors, Representatives and/or customer management on major tenders. Assists members of management with major project tender and bids. when required by delegation of authority, and support the market, product, and tender strategies.

Responsibilities

• Prepares tenders and standardized tender templates and documentation.
• Develops the bid and tender strategy
• Independently review inquiry documents/specifications and prepares quality technical and commercial quotations on time for Tatweer’s products using current tendering tools & procedures independently.
• Prepares initial tender documentation and coordinate obtaining the required approvals.
• Maintains a list of qualified vendors, especially as related to planned tenders
• Compilation of various input to create a more complete tender proposal
• Contribution in cost and price calculations
• Coordination of tender reviews and deadlines and adjust them to the frameworks given by the customers
• Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status
• Corresponds with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc.
• Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
• Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
• Maintains tender files and arranges their archiving upon Tender completion
• Prepares Tenders status reports and expected timelines on a regular basis and when requested.
• Prepares correspondences to internal departments, bidders and contractors
• Assists with the development of procurement software applications for the Project Implementation Team.
• Liaises and coordinates activities with Financial Services In view of the developing and changing needs and opportunities within the company during this start-up phase, this position may perform other duties as assigned.
• Follow through successful acquisitions to completion. Essential Skills:
• Experience in Tender processes - RFI's, RFQ's and RFP's
• Experience in preparing proposals in coordination with vendors.
• Procurement Contracting skills
• Clarification of bid conditions and management of the tender preparation
• Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint)
• Strong knowledge of local business practices and legal processes
• Demonstrated ability to perform independently with minimal supervision
• Fluency in spoken and written English and Arabic
• Written Communication,

Desired Skills

• Previous experience in SDLC , tools , Architecture design
• Project Management Skills
• Contribution in cost and price calculations
• Knowledge of contractual terms and condition
• Experience in sales and pre-sales Education
• A bachelor’s degree in a computer science or equivalent experience in IT industry.